Open Position:

Volunteer Director

Time Commitment: 5 to 8 hours a week
Minimum Tenure: 2 years
Maximum Tenure: 6 years
Minimum Member Status: Any membership level

Overall mission:
AIGA Portland is a completely volunteer-run organization. The Volunteer Director is responsible for connecting with prospective volunteers and placing them in open opportunities with AIGA Portland. We are looking for someone who has good people skills and can evaluate strengths and weaknesses of individuals to properly place them in volunteer roles.

The Volunteer Director supports and works closely with all board directors to ensure that everyone has the proper support needed to complete their responsibilities for AIGA Portland.

Additional responsibilities include:

• Lead and manage the annual Board Elections campaign to fill open board positions
• Schedule meetings or information sessions with potential volunteers
• Use best judgment to evaluate individuals’ skill sets and work styles
• Maintain a database of active and potential volunteers and their skill sets and interests
• Develop long-term volunteer recruitment strategies with the chapter
• Develop and maintain simple onboarding procedures for new volunteers
• Actively update and maintain the Get Involved, Welcome to Portland and Volunteer pages of the AIGA Portland website
• Provide the Promotions team with material and content for announcing open positions
• Actively respond to volunteer inquiries
• Be a voice for the chapter and announce volunteer openings via AIGA Portland’s #volunteer Slack channel
• Frequently check-in with board directors to address any needs
• Proactively suggest and connect new individuals for AIGA Portland committees

Desired skills, traits & experience

• Extroverted and great networking skills
• Excellent verbal and written communication skills
• Experience developing and executing communication strategies
• Great listener and collaborator
• Self-motivated and independent
• Manages time well
• Desire to make a difference and contribute to Oregon’s creative community
• Have a creative or business network to rely on for support and networking 

Knowledge of or willingness to learn the following programs:

• Required: Basecamp, Google Suite, Slack
• Nice-to-have: Eventbrite, WordPress, Adobe Creative Cloud

Shared Responsibilities of the Board:

• Attend mandatory internal events, monthly board meetings, and retreats
• Commitment to working towards being an equitable and inclusive organization
• Review proposals for board spending and vote in the best interest of our shared mission and community goals
• Show up and represent at AIGA Portland events (we suggest attending as many as your schedule allows)
• Proper personal time-management in order to complete the responsibilities outlined in this job description
• Positively represent AIGA Portland in communications and meetings with representatives from other creative groups, firms, businesses, or other like-minded organizations
• Actively document processes and resources to handoff and onboard the next director in this position
• Know and adhere to the AIGA Standards of Professional Practice and the AIGA Portland Code of Conduct Policy

What You Get as a Board Director

• An official AIGA Portland email
• Access to AIGA resources, connections, and volunteers
• Free attendance at AIGA Portland events
• A seat at the table and voting rights during monthly board meetings

Tenure

• An official Board Director is committed to serving a minimum of a two–year term. Board Directors are encouraged to continue serving additional terms once their initial two–year term ends. An individual cannot serve more than three consecutive terms (a maximum of six years) on the board.
• You are responsible for organizing and updating your process, contact lists, and work. These will become resources that you will use to onboard the incoming director prior to vacating the position.

Application Icebreaker Question

• What is your dream destination for a vacation?