Open Position:
Programming Director
Time Commitment: 5 – 8 hours a week
Minimum Tenure: 2 years
Maximum Tenure: 6 years
Minimum Member Status: Sustaining
Overall mission:
AIGA Portland produces an average of 25 events per calendar year. We are looking for someone who will oversee several committees that execute the chapter’s event series. The Programming Director regularly supports and communicates with Committee Chairs to ensure that events are moving along in planning and execution. This person is responsible for evaluating the impact of each event by gathering data on attendance numbers, demographics, ticket sales, and attendee feedback. Proactive communication skills are a must in this role.
The Programming Director is supported by and works closely with our Promotions Director and Committee Chairs to ensure that planning and promotion strategies are addressed for all events.
Recommended Programming Committee Chairs
These are non-board members/volunteers (serving for one to two years) that we recommend you manage in order to be successful in the position.
- Career Tools Chair
- dMob Chair
- Studio Tours Chair
- Women Lead Chair
- Copyediting Chair
Responsibilities include:
- Evaluate and adjust annual programming strategies with the board
- Ownership and maintenance of events calendar
- Maintain and enforce the internal program proposal process
- Maintain efficient processes for Committee Chairs to follow in order to produce their events
- Regular check-ins with Committee Chairs on event planning and ensuring they have addressed all needs prior to events
- Review, copyedit, and approve all events submitted by Committee Chairs
- Post events on AIGA Portland’s website and Eventbrite
- Regularly report on events’ performance at monthly board meetings
- Summarize and report on events’ performance for AIGA Portland’s annual report
- Have a good sense of community design events (non-AIGA events) to proactively inform the team of any scheduling conflicts
- Be a voice for the chapter and announce Portland design events via AIGA Portland’s #events Slack channel
- Develop and maintain a database of event vendors and venues
- Recruit help or step in to complete event production if Committee Chairs become unavailable
- Utilize the vast network of AIGA chapter leaders to share ideas and resources
Desired skills, traits & experience
- Excellent verbal and written communication skills
- Proactive communication skills
- Event production and budgeting experience
- Self-motivated and independent
- Desire to make a difference and contribute to something bigger than yourself
- Have a creative or business network to rely on for support and networking
You need to know how to use most of the following programs
- Adobe CC, Basecamp 3, Eventbrite, G Suite, Slack, and WordPress
Shared Responsibilities of the Board
- Attend mandatory internal events, monthly board meetings, and retreats
- Show up and represent at AIGA Portland events (we suggest attending as many as your schedule allows)
- Proper personal time-management in order to complete the responsibilities outlined in this job description
- Ensure sponsors and partners are treated well and represented at events and online content
- Demonstrate understanding and proper-use of AIGA brand guidelines
- Actively engage in communications and meetings with representatives from other creative groups, firms, businesses, or other like-minded organizations that will create sponsorships and partnerships with AIGA Portland
- Be able to properly speak about what AIGA is and promote AIGA membership
- Actively document processes and resources to handoff and onboard the next director in this position
- Must properly represent the chapter and adhere to the AIGA Standards of Professional Practice
What You Get as a Board Director
- An official AIGA Portland email
- Access to AIGA resources, connections, and volunteers
- Free attendance at AIGA Portland events
- A seat at the table and voting rights during monthly board meetings
Application Icebreaker Question
- What is one thing on your bucket list that you haven’t done yet?
Tenure
- An official Board Director is committed to serving a minimum of a two–year term. Board Directors are encouraged to continue serving additional terms once their initial two–year term ends. An individual can not serve more than three consecutive terms (a maximum of six years) on the board.
- You are responsible for organizing and updating your process, contact lists, and work. These will become resources that you will use to onboard the incoming director prior to vacating the position.
Apply for the Programming Director today. Fill out the application or learn about more open positions here.
